You may wish to host specific events during your language celebration. This checklist includes things that you might want to think about, leading up to, on the day and following the event. Not all of these will be relevant to your event, but they might be useful for you to consider.
Further suggestions can be found online, for example at Wellington City Council’s Organising an Event page.
Pre-planning
Make and confirm a task list with your team
Select volunteers and collect contact details
Ensure everyone involved in the celebration knows the event details and their role
Research if there are other events that may be held on the same date
Venue
Book venue and ask for written confirmation
Organise seating requirements
Check whether venue has technical or sound equipment
Food arrangements
Check whether the venue has a kitchen
Check if you need: tables, cutlery/plates, cleaning supplies
Set up on the day
Set up tables
Ensure enough time has been allocated to prepare food (if necessary)
Set up and test any technical or sound equipment (if necessary)
Closing the celebration
Pack down and clean venue
Thank volunteers and sponsors
Collect and distribute photographs
Celebrate!